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Executive Assistant
Landcare Tasmania
Location: Hobart, TAS
Employment Type: Part-time, 30.4 hours per week
Salary: $65,000 - $75,000 per year (pro rata, based on experience)
We're searching for a highly organised and proactive professional to provide exceptional support to our CEO, Board, and management team. This role is perfect for someone who thrives in dynamic environments, has outstanding organisational skills, and is passionate about making a meaningful impact across multiple areas of our organisation.
About Landcare Tasmania
Landcare Tasmania is the peak body for Tasmania's grassroots Landcare movement. As a not-for-profit and registered charity, we support and empower over 8,000 volunteers and 270+ member groups to protect and enhance the sustainability of Tasmania's land, water, and natural environments. We provide the resources and connections that enable local communities to lead conservation and sustainable land management across the state. Our passionate team works alongside community groups, landholders, businesses, government, and environmental organisations to achieve meaningful outcomes for Tasmania's landscapes and waterways. We foster an inclusive and ethical workplace where integrity, collaboration, and community empowerment are at the heart of everything we do.
About the role
The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO), Board, Members Council, and management team. This role ensures smooth day-to-day operations, contributes to the efficiency and effectiveness of internal processes, and supports governance and HR functions.
You're a calm, adaptable professional who thrives in dynamic environments. You excel at creating structure while maintaining flexibility, and you find satisfaction in enabling others' success.
Your core responsibilities include:
Executive Support
- Manage the CEO's diary, communications, travel, and task follow-up
- Prepare briefing notes, correspondence, and materials for meetings and advocacy
- Capture and record key information from CEO meetings into the CRM
Board and Governance
- Coordinate Board, Members Council, and subcommittee meetings including agendas, minutes, and logistics
- Lead the coordination of the Annual General Meeting
- Maintain governance records, decision-tracking systems, and constitutional compliance
Management and HR Support
- Coordinate internal meetings, recruitment, onboarding/offboarding, and performance review processes
- Assist with position descriptions, HR records, and policy development
- Support professional development coordination
Systems and Administration
- Maintain accurate CRM data (Nationbuilder) and contribute to process improvements
- Coordinate logistics for workshops, briefings, and functions
What you'll bring:
Essential
- Minimum three years' experience in a similar executive assistant or senior administrative role
- Proven experience supporting executives and/or boards
- Exceptional organisational and time management skills
- Outstanding written and verbal communication abilities
- High level of attention to detail and accuracy
- Advanced proficiency in Microsoft Office Suite
- Experience with CRM and project management systems
- Discretion, professionalism, and strong interpersonal skills
Highly desirable
- Experience in not-for-profit, environmental, or stakeholder-focused organisations
- Knowledge of governance and constitutional frameworks, and compliance requirements
- Experience with Nationbuilder and ClickUp (or similar tools)
- Tertiary qualification in Business Administration, Management, or related field
- Current Australian driver's licence
What we offer:
- A supportive and collaborative work environment
- Opportunity to work across diverse areas of organisational operations
- The chance to contribute to meaningful environmental and community work
- Professional development opportunities
- Central Hobart CBD location
- Part-time hours that support work-life balance
How to apply
Position description: Executive Officer PD
Please submit your application including:
- A cover letter outlining how your skills and experience match the position description
- Your current resume
- Contact details for two professional referees
Send applications to [email protected]
Applications close 5pm, Sunday, 19 October 2025
We are committed to building a diverse and inclusive workplace and encourage applications from people of all backgrounds.
