Updating Landcare Tasmania's Constitution

31 Oct 2024  |  At the 2024 Annual General Meeting on 22nd November, several changes to the Landcare Tasmania Constitution will be presented. Landcare Tasmania's Board and Staff have been carefully considering these changes for many months. The following is a summary explaining the reasoning for the changes, and the practical implications for our processes.

We will be providing further detailed information on membership categories and eligibility criteria soon (18 Nov Update: Read about membership here). There will be an opportunity to take questions at the AGM. Landcare Tasmania staff will respond to questions prior to the AGM where possible.

Update 11 Nov 2024  |  A proposed change to the Constitution (clause 16b)  that was previously endorsed by the Board was not included in the initial version of the updated Constitution circulated. This amendment has now been included.

Summary of Constitution Changes 2024

Landcare Tasmania is proposing changes to the Constitution including:

  • Clarifying the definitions of each membership category, and how memberships are approved
    • Rules 2, 6
  • Amending rules related to the maintenance of the Tasmanian Landcare Fund
    • Rules 4, 5, 28
  • Amending the rules related to the Election of the Board
    • Rule 13
  • Setting a maximum number of Members Council representatives
    • Rule 16
  • Other minor amendments, such as updating the address of the Association

Compare the full documents

Constitution V4 (2019) Constitution V5 (2024)

Read our explanations of the changes below, or scroll to the Table of Key Changes at the bottom of this page to see a comparison of the text.

Membership

How are Membership category definitions changing and what does this mean for me?

The issues:

Because the previous definitions were very broad it was difficult to know which membership category was appropriate when signing up. There was no clear definition for what a 'group' actually means.

The changes:

Definitions of Community Care Group, Individual Member, and Associate Membership have been updated to clarify eligibility. We have also clarified the appeals process if a membership application is rejected.

Community Care Group Membership: We are establishing that a 'group' constitutes at least 2 people who have agreed to come together for a specific landcare-related purpose. There is no required legal structure for a group (e.g. it doesn't need to be an incorporated association), but a group needs to operate in the character of a not-for-profit. This means agreeing that any funds your group raises will be spent on achieving the group's aims, and that if the group closes, any funds remaining will be donated to a charity.

Individual Membership: The previous definition of Individual Member was limited to those who are already actively involved in Landcare activities. Under the new definition, Individual Membership is open to anyone seeking to become more involved, even if they aren't already. We have defined a process for accepting nominations for Honorary Individual Membership.

Associate Membership: Previously, there was no requirement for Associate Members to have any alignment with Landcare Tasmania's purpose or objectives. Associate Membership is now open only to businesses, organisations (gov or non-gov), schools or other entities, whose purposes or interests are aligned with Landcare Tasmania.

Organisations and businesses who would like to support the community Landcare movement, but have no shared alignment of purposes or interests, will be encouraged to become donors or corporate partners.

People who are not seeking to be involved in any landcare activities but would like to support the community Landcare movement will be encouraged to make a donation rather than a membership payment.

 

Implementing the changes in practice:

If the constitution changes are accepted at the AGM, when membership renewal begins at the end of this year (Due 31 Jan), you will be guided to the right category of membership for you. Further information can be found here.

The services offered to each membership category will not be changing.

We'd like to reassure you that there have been no restrictions placed on what is considered a Landcare activity - whether you're doing on-ground activities, education or advocacy for community Landcare issues - these are all considered Landcare activities.

Similarly, there have been no restrictions placed on the areas where Groups can be active. Groups can still be based at one location (e.g. a private property, a public reserve, a community garden/nursery) or several locations (e.g. a group of several landholders, a roaming group), or be an issue-based group or network. A non-Landcare focused organisation or business could even form a Community Care Group if they so desired, which would be a separate entity from the main business/organisation.

Membership fees for next year will be announced shortly. A tiered fee structure is being developed for Associate Membership to make this category of membership accessible for a wider range of organisations and businesses.

Update: 18 Nov 2024: View the 2025 Membership Fee Structure

Gift Fund

What are the changes relating to the Tasmanian Landcare Fund?

The issue:

Changes to Deductible Gift Recipient (DGR) categories from 1 January 2024 mean that for Landcare Tasmania, DGR endorsement changed from endorsement for the operation of a public fund (the Tasmanian Landcare Fund) to endorsement of our whole organisation. The law has changed, and many requirements for how a fund is to be maintained have been removed, and/or made simpler. Landcare Tasmania was under the Register of Environmental Organisations, but this register no longer exists.

The changes:

Our Public Fund (the Tasmanian Landcare Fund) is now a Gift Fund. We have amended the constitution to incorporate the required changes to the maintenance of our Gift Fund. You can refer to the ATO guidance here.

Election of the Board

How has Election of the Board changed?

The issue:

Previously, Board members were elected all together in one vote. In the rare occurrence where the members do not approve of all nominations, there was no way to make a separate vote for each nominee.

The changes:

The rules have been amended so that the cohort can be voted on collectively, but in the case where that is rejected, there will now be an opportunity to vote for each nominee separately.

Members Council

What are the changes to the size of the Members Council?

The issue:

Previously, there was no maximum size of the Members Council under the Constitution. Setting a maximum in the Constitution allows for greater certainty for members on the size of the Members Council, ensures that it does not become too large to function effectively, and makes it easier to determine an appropriate quorum size (set in the Members Council Terms of Reference).

The changes:

The rules have been amended to set a maximum size for the Members Council of 18 members. The minimum (8 members) has not changed.

Table of Key Changes

 

Rule (2019)

Current text:

New text:

2(v)

Community Care Group means Landcare, Bushcare, Coastcare, Wildcare, ‘Friends of’ groups or other groups whose principal aim, in the opinion of the Board, is to improve the health of our natural and working landscapes.

Community Care Group means a group of at least 2 people that operate in the character of a not for profit, regardless of legal status, whose principal aim is to undertake activities for the care of the land, sky and waters of lutruwita/Tasmania.

2(ix)

Individual means an individual who, in the opinion of the Board, is actively and regularly involved in practical activities that support the delivery of Community Landcare.

Individual means a person who seeks to be actively and regularly involved in practical activities that support the delivery of Community Landcare.

2(xii)

REO means the Register of Environmental Organisations maintained by the Department of Environment (Commonwealth) for tax deductibility enabled under the Income Tax Assessment Act 1997 (Comm).

n/a

4(b)(v)

establish and maintain a public fund to be called the Tasmanian Landcare Fund for the specific purpose of supporting the environmental objects/purposes of Landcare Tasmania. The Fund is established to receive all gifts of money or property for this purpose and any money received because of such gifts must be credited to its bank account. The Fund must not receive any other money or property into its account and it must comply with subdivision 30-E of the Income Tax Assessment Act 1997.

establish and maintain a gift fund to be called "the Tasmanian Landcare Fund"

5(a-k)

(a) A Public Fund called the Tasmanian Landcare Fund shall be maintained by the Association for purposes of receiving from the public gifts of money or property to be used in meeting the objectives of the Association. 

(b) Money from interest on donations, income derived from donated property, and money from the realisation of such property is to be deposited into the fund. 

(c) A separate bank account is to be maintained to deposit money donated to the Fund, including interest accruing thereon, and gifts to it are to be kept separate from other funds of the Association. 

(d) Receipts are to be issued in the name of the Fund and proper accounting records and procedures are to be kept and used for the fund. (e) The fund will be operated on a not-for-profit basis.

(f) A committee of management of no fewer than three persons will administer the fund. The committee will be appointed by the Board. A majority of the members of the committee are required to be ‘responsible persons’ as defined by the Guidelines to the REO. 

(g) Unless otherwise agreed by the Board, the committee of management will comprise all current members of the Board. 

(h) The Association shall inform the Department responsible for the REO as soon as possible if:- 

(i) it changes its name or the name of the Public Fund; 

(ii) there is a change to the membership of the Committee of the Public Fund; or 

(iii) there has been any departure from the model rules for Public Funds in the Guidelines to the REO. 

(i) The Association shall comply with any rules that the Treasurer and the Minister with responsibility for the Environment may make to ensure that gifts made to the Public Fund are only used for its principal purpose. 

(j) The Public Fund may be wound up at the discretion of the Board or in the event of the Association being wound up. 

(k) If the Public Fund is wound up, or endorsement by the Australian Taxation Office of the Association as a Deductible Gift Recipient is revoked, any surplus assets of the Public Fund remaining after payment of liabilities attributable to it shall be transferred to another fund in Australia with similar objectives that is on the REO.

(a) The Association will maintain a Gift Fund called “the Tasmanian Landcare Fund”:

(i) which will be used only for the principal purpose of the Association;

(ii) all gifts and deductible contributions of money or property for that purpose are made to it;

(iii) any money received because of such gifts or deductible contributions is credited to it; and

(iv) it does not receive any other money or property.

6(a)

Membership in the Association is open to all, however applicants must meet the relevant criteria to be eligible for the various forms of membership.

Membership in the Association is open to applicants who, in the opinion of the Board, meet the relevant criteria to be eligible for the various forms of membership.

6(d)

A body corporate, government agency, other organisation established under the Natural Resource Management Act 2002 or individual who does not satisfy the Community Care Group or Individual criteria outlined in rule 2 may apply to be an Associate member of the Association. An Associate member has no voting rights within the Association.

A body corporate, government agency, other organisation, who has purposes or interests aligned to the Association, but does not satisfy the Community Care Group or Individual criteria outlined in rule 2, may apply to be an Associate member of the Association. An Associate member has no voting rights within the Association.

6(-)

n/a

6(e) 

A person may become an Honorary Individual Member for such duration as the Board determines, if that person:

(i) is nominated in writing to the Public Officer by a Member of the Association;

(ii) has made a long-standing or significant contribution to the Association or to Community Landcare, and 

(iii) is approved by the Board for this membership category.

6(-)

n/a

6(j) 

Where an application is rejected by the Board, the applicant will be notified and advised of reasons for rejection. The applicant may appeal against the decision by giving notice to the Public Officer and stating grounds of the appeal within 14 days of the notice of rejection.

(i) If an applicant gives notice of an appeal against the rejection of their application, the Board must reconsider the application at the next Board meeting after receipt of the notice of appeal.

(ii) If after reconsidering an application the Board reaffirms its decision to reject the application, the decision is final.

13(d)

(d) The Board shall recommend for election at the Annual General Meeting the persons to be appointed to the Board, and such recommendation is to be put to the meeting as a single motion only.

(d) The Board shall recommend for election at the Annual General Meeting the persons to be appointed to the Board, and such recommendation is to be put to the meeting as a single motion. 

(i) Where the motion is rejected, election of the persons to be appointed to the Board is to be put to the meeting as separate motions for each person. 

(ii) Where a position on the Board remains vacant after voting, that position will be treated as a casual vacancy to be filled at the discretion of the Board for any period up to the subsequent Annual General Meeting.

(iii) Board candidates not elected at the Annual General Meeting may not be appointed to the Board as a casual vacancy but may be considered for appointment at the next Annual General Meeting.

6(l)

(l) In the event of the Association being wound up: 


(i) the amount which remains after such dissolution and the satisfaction of all debts and liabilities shall be repaid and applied by the Association in accordance with its powers to an organisation which is exempt from income tax under Section 23 of the Income Tax Assessment Act 1997 and which is an environmental body with similar objectives to those on the REO;

New Rule 28. Winding up and revocation


(a) If the Association is wound up or if the endorsement (if any) of the Association as a deductible gift recipient is revoked, any surplus assets of the Gift Fund remaining after the payment of liabilities attributable to it, shall be transferred to a charity with a similar charitable purpose to which income tax-deductible gifts can be made. 


(b) In the event of the Association being wound up, every member of the Association and every person who, in the period of 12 months immediately preceding the commencement of the winding up, was a member of the Association, is liable to contribute to the assets of the Association for payment of the debts or liabilities of the Association and for the costs, charges and expenses of the winding up and for the adjustment of the rights of the contributories among themselves, such sum not exceeding one dollar as may be required. A former member is not liable to contribute in respect of any debt or liability of the Association contracted after membership ceased. 

16(b)

(b) The Members Council shall consist of a minimum of 8 members, including at least one person from each telephone region in Tasmania (62, 63, 64).

(b) The Members Council shall consist of a minimum of 8 members and a maximum of 18 members, including at least one person from each telephone region in Tasmania (62, 63, 64).