Renewal Instructions

Individual membership is open to any person who is involved in, or is seeking to get involved in Landcare activities, and wants to be part of the community Landcare movement
Associate membership is open to any entity that is interested in community Landcare issues & activities, but whose main purpose is something else
Schools now fit into the Associate Member category.
Community Care Group membership is open to any group of people, operating in the character of a not for profit, who are dedicated to Landcare activities

A small number of existing community care groups may find that they do not fit the updated criteria of a Community Care Group. These groups are welcome to renew as an Associate or Individual member/s, the below flow chart will assist if you are unsure.

Further information on the categories can be found here

Information about your Group Membership:

Annual memberships expire on the 31st of January. We have a generous 2-month grace period for payment (31 March). However, groups who complete the Annual Membership forms after the 1st of March will miss the deadline to access the Bulk Insurance program. **Please renew on time to avoid a gap in your group's insurance cover**

For new groups who joined after 30th September, your membership fee covers an extended period until the 31st of January of the following year. However, groups will still need to complete the Annual Membership Form to apply for the Insurance, and the information you will submit here is vitally important for us to work out how to best support your work and advocate for your needs.

Information about your Individual or Associate Membership

As of December 2024 Individual and Associate memberships will have rolling membership renewal dates. This means that your membership renewal date will be one year from the date at which the membership fee was paid. Individual members can choose a 1-year membership, or sign up on an automatically renewing annual subscription.

How to Renew Online:

Completing the forms online is easiest because your details are pre-filled with the information we have on file already.

Click the Membership Login button (below)
Log in to your account.
- Email Address: The email addressed registered with Landcare Tasmania. Contact us if you don't remember which email address is registered to your member account.
- Password: If you can't remember it, click the 'Forgot Your Password?' button for a link to reset it.
- You are now logged into the Members Toolbox.
Click on the green button labelled "Group Membership Renewal Form & Fee" or "Individual Membership Renewal Form & Fee" or "Associate Membership Renewal Form & Fee"
Complete each page (scroll down and click the Next or Submit button on each page)

Member Login

If a page gets stuck and won't submit, please give us a call on 6234 7117 or email [email protected] with screenshots. The forms work best using the Chrome internet browser. If you are able to email a screenshot of any errors, and let us know what device and browser you are using, then troubleshooting will be easier. If you are unable to complete the forms online, please request a Word document version, or a paper version to be sent by post.

How your group's online account works:

Each member (individual, associate or group) has one online member account with a username and password. The username is a unique email address; for groups, this is the email address for the person you told us was the "Primary Contact" for communications with Landcare Tasmania.

Since the email address is the unique username for a profile, this means you can't ask someone else in your group to log in and complete the renewal form for you - their email won't be connected to your group's account.
This also means that if you manage more than one group, you can't use the same email for both groups.
If you need to change the Primary Contact email address for your group simply contact us on 6234 7117 or [email protected]. Alternatively, the current Primary Contact can log in and change it under Account Settings

Your online member account is a great resource for accessing member services! You can check the status of your membership and group insurance and LAP grant, update your group's public profile webpage, post an event to our calendar, and submit a project to our Project Bank to access funding.

Instructions for Groups:

We've rolled all your annual Landcare Tas administrative tasks into one series of forms, which can be done online, by post, or over the phone. Membership Forms and payment are due on 31 January. There is a 3-month grace period to renew without having to apply as a new member again, however to avoid a gap in insurance cover you MUST renew by 01 March.

Whichever way you do your group's renewal forms, please gather the following before you begin:

Primary contact details for your member account
Public contact details
Where your group usually works
Organisation information
- Incorporation status
- GST registration (if applicable)
Volunteer information
- Current number of core volunteers (Core volunteers = decision makers and/or committee members),
- Current number of regular volunteers / members / participants,
- Last year's total volunteer hours,
- Last year's maximum number of volunteers/participants at any event or meeting,
- Total number of events/meetings last year.
Eligibility information
- Brief summary of the purpose of your group
- The name and details of another person endorsing the group
Volunteer activities
- Select which issues and activities your group is likely to focus on this year.
Does your group need insurance?
Credit card, or an offline payment method (unless your group's fee is sponsored by a local council or other organisation.

You can also download Microsoft Word or PDF versions of the Group renewal form.

Detailed Information for the Annual Membership Form:

Annual Membership Form page 1 of 2:

Your group's primary contact details - name, phone, email, and postal address for Landcare Tasmania to contact your group.
Your group's public contact details - name, phone and/or email of whoever is responsible for contact with the community
Where your group works - the municipality, nearest suburb and postcode, the areas you are working in, and incorporation status (tick boxes)

Annual Membership Form page 2 of 2:

Information about your group's activities: The issues you are working on, and activities you are doing to address those issues
Information on your volunteers:
- Current number of core volunteers (Core volunteers = decision makers and/or committee members),
- Current number of regular volunteers and members,
- Last year's total volunteer hours,
- Last year's maximum number of volunteers at any event or meeting,
- Total number of events/meetings last year.
Credit card for online payment, or choose an offline option.
- Certain groups do not need to pay a membership fee at this time. In this case the payment page will not be visible to you. This includes groups paid for by their local Council, 24 Carrot Garden groups, Wildcare groups with centrally managed accounts, and new groups who joined after the 30th of September.

Instructions for Associates:

Associate membership renewal is due annually from the date that the membership was approved. For Community Care groups renewing as Associates, your current membership will expire on the 31st of January, with a 3-month grace period.

To renew as an Associate member you will need:

Primary contact details for your member account
Public contact details
Location where your activities or projects are based
Eligibility information
- Description of planned or current activities that align with community Landcare
Type of entity
Annual turnover
- Fee structure for associate memberships is calculated based on annual turnover

When submitting the form you will automatically be taken to a payment page. If you would rather pay by invoice, bank transfer etc. click the green "Select Offline Payment" button.

Detailed Information for key Member Services:

Member Services: Bulk Insurance Policies

Is your group eligible to be included in the Bulk Insurance Policies? Does your group understand what is covered? Read our Insurance FAQ here before signing up.

The Project Bank: please tell us about any new project proposals for which you may require support. This is your first step towards accessing funding through the Tasmanian Landcare Fund, or other grants we are administering next year. If you've already submitted your project, it will stay in the project bank until it's funded, so there's no need to submit the same project twice.

Membership Agreement

By renewing your Landcare Tasmania membership you agree to the following code of conduct:

Notify Landcare Tasmania of any Landcare events run by the group prior to the event. You can do this online from the Members Toolbox, or send us the details by email.
Ensure the safety of myself and others involved in Landcare activities including conducting a safety/risk assessment for all group activities. We have made it easy for you: please click here to view Landcare Tasmania’s safety guide.
Will not purport to speak on behalf of Landcare Tasmania or other Landcare groups without permission.
Ensure communications from your group including social media are respectful and correct and that they will not bring the name Landcare into disrepute.
Read communications that are directed to your group Primary Contact.
Respond to reasonable requests for information about your group in a timely manner.
Seek approval from the relevant land owners/ managers prior to conducting any activities.

For help with this process please call (03) 6234 7117. Otherwise send us an email [email protected]. If possible, send a screen shot of any error messages so we can sort them out quickly.

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